Special Event Coordinator

Position Overview: The Special Event Coordinator will report to the Director of Development and coordinate and manage fundraising events. This role requires a highly organized and creative individual who can manage multiple tasks and maintain positive relationships with donors, vendors, and volunteers.

Essential Duties and Responsibilities:

• Fundraising Event Coordination:

  • Ensure all necessary supplies are available for events.

  • Procure live and silent auction items, as well as raffle items.

  • Pick up or coordinate the pick up of all auction and raffle items. 

  • Manage and execute events as well as coordinate with vendors and volunteers.

  • Handle event follow-up, including payments and thank-you notes to vendors, volunteers, and donors.

  • Create new fundraising events and opportunities as needed.

  • Assist with bringing in attendees to our annual gala. 

• Monthly Event Coordination:

  • Independently coordinate various monthly events to fundraise and engage donors outside of our major annual event.

  • Find venues and partners to host small fundraising events or information tables.

• Marketing Collaboration:

  • Work with the marketing director to strategically highlight events on social media and in newsletters.

  • Assist with event related marketing tasks as needed by the Marketing Director.

• Vendor and Volunteer Relations:

  • Establish and maintain positive relationships with vendors and event volunteers.

• Donor Communication:

  • Write meaningful thank you cards or letters as needed (unless otherwise stated).

  • Bring in new donors and supporters at events through networking. 

• Database Management:

  • Input all auction items and even information into the auction database. 

• Assist with Clinic Duties: 

  • Help the clinic when needed in running pets and assisting with mobile or large collaborative events.

Qualifications:

• Minimum of 2 years of experience in event planning, marketing, or a related role.

• Strong organizational and project management skills.

• Excellent written and verbal communication skills.

• Ability to manage multiple tasks and meet deadlines.

• Experience with auction system management softwares.

• Creative thinker with strong problem-solving skills.

• Passion for animal welfare and the mission of the Pet Resource Center of Kansas City.

• Must have a current drivers license and own form of transportation.

Our Offer

• Pay is $45,000/salary

• Schedule- Monday - Friday 8am - 4:30pm, occasional evenings/weekends for events

• Health, dental, vision and life benefits options

• Three (3) weeks paid annual leave with flexible scheduling ability

• Paid holidays

• 401k

• Kudos incentive program

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pet Resource Center of Kansas City is an equal opportunity employer.